For full consideration, submit application materials by the review date, 8/4/2026. Applications received after the review date will be considered if needed. A resume and cover letter are required for this position. Salary: to $52,500-57,500, commensurate with experience and internal alignment. Required
Qualifications
Bachelor’s degree or an equivalent combination of education, experience, and training.
Experience
with business office management procedures and practices.
Experience
with financial accounting or bookkeeping in accounts payable and receivables and reconciling data. (Typically 3+ years) Proficiency in the Microsoft Office Suite and familiarity with an automatic accounting system and databases. Excellent oral and written communication skills, with the ability to communicate effectively, using discretion and tact in all interactions.
Preferred Qualifications
Bachelor’s degree in Accounting, Finance, or Business Administration. Knowledge of Workday module or Sage Intacct software. Knowledge of Blackbaud Customer Relationship Management (CRM) platform or similar CRMs.
Experience
using an automatic accounting software program (Typically, 3+ years). Familiarity with nonprofit operations and/or the Commonwealth of VA policies and procedures.
Experience
in higher education and/or nonprofit engagement. Conditions of Employment: This position is subject to extended working hours during periods of peak business operations, including but not limited to fiscal year end and audit planning and fieldwork. Job
Duties
40% - Financial Operations: Oversee accounts payable and accounts receivable for WMAA. Process accounts payable transactions in compliance with financial policies; verify, classify and record accounts payable data into accounting system; coordinate monthly credit card reconciliation process with departmental credit card holders; generate invoices on behalf of team. Manage reconciliation and reporting of all revenue producing activity for the WMAA and post to the general ledger, including gift shop sales, event registrations, Alumni House rentals, commissions, and Alumni House tailgates. Partner with Alumni Engagement facilities staff to maintain fixed assets documentation. 25% - Departmental Training and Project Management: Create and maintain departmental standard operating procedures for financial operations. Train new staff on Alumni Engagement operations systems during onboarding; provide office hours for current staff. Partner with team leads on budgets for non-capital-level projects, initiatives, and events. Curate finance and operations resource repository for staff. 25% - Process Gifts and Donations: Maintain Alumni Association digitized donor files, digitized donations, sponsorships and charitable giving files. Process donations/sponsorships and provide digital copies to the Office of Gift Accounting and reconcile donor reports with Association records. 10% - Finance & Operations Office Management: Oversee VA/federal tax and registration to solicit payments, submissions, and documentation. Manage W9s, 1099s, and other financial documents as needed. Serve as PCI Merchant Manager for WMAA. Additional Job Description: Job Profile: JP0127 - Financial Specialist I - Exempt - Salary - S08
Qualifications
Compensation Grade: S08 Recruiting Start Date: 2026-07-17 Position Restrictions: Continuing E&G funded position and not term-limited EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility. William & Mary and the Virginia Institute of Marine Science (VIMS) are vibrant, innovative and engaged communities and we are delighted about your interest in a career with us. Please be aware Workday has weekly downtimes and will be unavailable Fridays starting at 9:00 p.m. through Saturdays at noon (ET) for scheduled maintenance. During this time, the portal will be closed and will not accept applications. William & Mary offers a competitive range of benefits that support employee well‑being and professional growth, including access to on‑campus fitness facilities, university libraries, and other wellness resources. Educational assistance, professional development opportunities, and a robust holiday schedule are also available. Learn more and explore our comprehensive benefits website.