About the Role: The Project Coordinator supports the Corporate Real Estate & Workplace Solutions team by coordinating project activities, maintaining accurate documentation, and assisting with financial tracking, invoice processing, and project closeout. This role works closely with Project Managers, the Design Manager, internal partners, vendors, and stakeholders to support larger initiatives and manage smaller projects as needed. The Impact You’ll Make: Project Coordination Support Project Managers by coordinating schedules, documentation, deliverables, and project updates. Track milestones and maintain accurate project information in systems such as Tango and OneDrive. Coordinate with vendors, internal partners, and stakeholders to support project execution. Support incidental requests, moves, adds, and changes as needed. Small Project Management Manage small-scale projects from planning through completion, including office closures, workstation reconfigurations, moves, and signage updates. Coordinate scope, schedule, vendor support, stakeholder communication, and completion tracking for assigned projects. Ensure project documentation, approvals, and closeout steps are completed accurately and on time. Financial Tracking and Invoice Processing Review, track, and process project-related invoices for accuracy and alignment with scope and budget. Support invoice coding and submission to Finance for payment. Maintain tracking logs for project financials, commitments, and accruals. Coordinate with Finance on monthly, year-end, and other reporting needs. Monitor project budgets and flag potential variances to Project Managers. Administrative and PM Support Provide administrative support to Project Managers and the Design Manager. Maintain organized project records, folders, and file structures. Prepare project status updates, financial summaries, and other reporting materials. Collaboration and Communication Serve as a liaison between Project Management, Workplace Solutions, vendors, and stakeholders. Communicate project updates clearly, accurately, and proactively. Support cross-functional coordination to help ensure smooth execution of moves and project activities. What You’ll Bring to Baird: 2–5 years of experience in project coordination, corporate real estate, facilities, construction, or a related field. Experience with invoice tracking, financial coordination, budget tracking, or related administrative support. Strong organizational skills with the ability to manage multiple priorities and deadlines. Clear communication skills and the ability to coordinate effectively with internal partners, vendors, and stakeholders. Proficiency in Microsoft Office, including Excel, PowerPoint, and Word; experience with project tracking systems such as Tango or similar tools preferred. Detail-oriented with sound judgment and problem-solving skills. Compensation and Benefits: Milwaukee: $22.15-$29.28 hourly rate Chicago: $24.36-$32.21 hourly rate Bonus potential up to 8.5% of base pay Compensation and bonus are commensurate with location, experience, performance and/or firm profitability Check out our Total Rewards at Baird, which is a summary of our benefits and compensation #LI-TA4 Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law. Baird is an employee-owned, international financial services firm specializing in wealth management, capital markets, private equity and asset management. Our mission is straightforward. We strive “to provide the best financial advice and service to our clients and be the best place to work for all.” Our culture is like no other with extraordinary people who make Baird great for our clients and one another. Nationally recognized as a great place to work since 2004, we invite you to learn more about Baird, our culture and our people. Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.