All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Assistant Director of Admissions Operations- MSUAASF Range C Institution: St. Cloud State University Classification Title: MSUAASF Range C Bargaining Unit / Union: 211: Minnesota State University Association of Administrative Service Faculty City: St. Cloud FLSA: Job Exempt Full Time / Part Time: Full time Employment Condition: Unclassified - Unlimited Academic Salary Range: $47,845.00 - $93,809.00 Job Description The Assistant Director of Admissions Operations provides strategic and operational leadership for the systems, processes, and data that support graduate admissions at St. Cloud State University. This position oversees application processing, workflow management, CRM and Student Information System (SIS) administration, data integrity, reporting, and compliance. The Assistant Director partners with academic programs, the Graduate School, International Student and Scholar Services, Information Technology, and other campus stakeholders to ensure an efficient, equitable, and student-centered admissions experience. Lead admissions operational planning and annual cycle setup. Design, document, and continuously improve admissions workflows to increase efficiency and accuracy. Oversee application intake, document tracking, and decision workflows for domestic and international applicants. Establish quality assurance standards and service-level expectations. Serve as functional lead for the admissions CRM, application & review solution, and Student Information Systems (ISRS and/or WorkDay). Configure application cycles, forms, workflows, queries, and communications. Maintain data accuracy through audits, de-duplication, and compliance checks. Coordinate testing and enhancements with IT and system vendors. Develop dashboards and reports to monitor funnel performance and operational metrics. Analyze time-to-decision, application volume, and yield indicators. Provide actionable insights to admissions leadership and academic programs. Ensure compliance with FERPA, data privacy requirements, and Minnesota State policies. Oversee secure management of applicant records and records retention. Collaborate with International Student and Scholar Services on international application compliance. Serve as primary operational liaison to academic programs. Partner with recruitment and marketing staff to align operations with outreach strategy. Improve applicant experience through clear communications and consistent processing timelines. Lead worker to admissions operations staff and student employees. Coordinate onboarding, training, and cross-training initiatives. Foster a culture of service excellence, equity, and continuous improvement. Minimum

Qualifications

Master’s degree plus one year of professional experience in admissions operations, enrollment management, or related field OR, Bachelor’s degree plus two years of professional experience in admissions operations, enrollment management, or related field Professional experience with admissions CRMs and Student Information Systems Demonstrated knowledge and application of FERPA and data privacy standards Demonstrated commitment to equity, inclusion, and student success Strong organizational skills with the ability to manage multiple, competing priorities Demonstrated commitment to equity, inclusion, and student success Excellent customer service and communication Excellent time management Strong analytical and problem-solving skills Preferred Qualification Master’s degree or other experience in post-baccalaureate education

Experience

serving graduate students and adult learners

Experience

with international admissions processes

Experience

supervising staff and leading operational projects

Experience

configuring admission applications and CRM solutions Other

Requirements

Office-based position with extensive computer use. Evening and weekend work required to support recruitment and outreach activities. Periodic regional, national, and occasional international travel is required. Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship. Employees must maintain work authorization without sponsorship for the duration of their appointment. Documents Needed to Apply Resume/CV Cover Letter Unofficial Transcript(s)

Work Shift

(Hours / Days of work) 8:00am-4:30pm (M-F), occasional evenings or weekends About The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community. Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Association of Administrative and Service Faculty (MUSAASF) which can be found at: https://www.msuaasf.org/ St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Interim Title IX coordinator at St. Cloud State University is Susan Woolf. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121

Benefits

Information: At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website. To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements. Desired Start Date: 09-09-2026 Position End Date: Open Date: 07-31-2026 Close Date: 08-31-2026 Posting Contact Name: Courtney Marie Graber Posting Contact Email: courtney.graber@stcloudstate.edu Information for new and prospective employees Welcome to the Minnesota State career site for external applicants. This page allows you to search for jobs, apply, and check the status of applications at the colleges, universities, and system office of Minnesota State. Those applying for a position will be prompted to create a profile in Workday. Use the “sign in” link at the top of this page to log in to your profile. Current employees must log in to Workday to apply for positions using the Jobs Hub app. Visit our website to learn more about Working at Minnesota State, including information about compensation and benefits, professional development opportunities, and employee and labor relations. Sound like your kind of place? If so, we invite you to explore our many exciting careers! | Employee Resources | Privacy Statement | Technical and Security Issues Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States. Diverse Workforce Information: Connect 700 and Veteran's Preference Minnesota State Colleges and Universities are military friendly campuses and recognized Beyond the Yellow Ribbon organizations. Beyond the Yellow Ribbon is a comprehensive community and corporate support network that connects and coordinates agencies, organizations, and resources to meet the needs of Veterans, Service Members, and families in all military branches