Job Summary
Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.
We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an
Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.
Responsibilities
- Accounts Payable Functions
- Responsible for full cycle accounts payable (AP) functions, including:
- Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation
- Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests
- Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents
- Work closely with internal departments and external vendors to resolve payment issues or discrepancies
- Review AP aging monthly, including following up to close any open AP.
- Updating, when necessary, vendor, merchant and/or vendor account information.
- Maintaining organized AP documentation and support records / files.
- Assist in training new employees in accounts payable processes and procedures.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Assisting with annual 1099 preparation and processing
- Maintaining and updating AP process documentation and manuals
- Credit Card & Expense Management
- Responsible for employee credit card expense reconciliation via Ramp.com
- Review transactions for accurate coding and approvals
- Follow up with staff on outstanding tasks to complete transactions
- Reconcile transfer of data to accounting system
- Assisting with employee expense report processing and policy compliance
- Additional Accounting Support
- Support the Controller with organizational data analysis and reporting projects
- Prepare Bank deposits and logs to support the Finance and Development Teams
- Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.
- Participate in annual financial audits
- Assist with processing student financial aid application documentation and related administrative tasks
Qualifications
- Bachelor’s degree in accounting, finance, or a related field is preferred but not essential
- Proficiency with Microsoft excel and Microsoft Office applications
- Knowledge of accounts payable, accounts receivable, and general ledger accounting
- Strong attention to detail and accuracy
- Excellent organizational, communication, and interpersonal skills
- Ability to work independently and as part of a team
- Ability to handle sensitive and confidential information with professionalism
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