As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 300 East River Rd, Rochester, New York, United States of America, 14623 Opening: Worker Subtype: Temporary Time Type: Time as Reported / Per Diem
Scheduled Weekly Hours
As Scheduled Department: 100006 Ofc Sr Vice Pres Advancement
Work Shift
UR - Day (United States of America) Range: UR URG 110 H Compensation Range: $29.33 - $41.06 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities
The Special Events TAR position will support a small portfolio of events. This role is responsible for coordinating event logistics, developing communication materials, and handling other event-related needs. On-site staffing is not required for this position. The position will report to the Executive Director of Advancement Event Initiatives. The term of the position is August 5 through November 1, 2026. ESSENTIAL FUNCTIONS Event Planning & Execution Develop and manage event program flow. Coordinate vendors and oversee all event logistics. Ensure successful execution of events from planning through completion. Marketing & Communications Oversee production of publications and event-related collateral materials. Coordinate mailing lists and manage event marketing and promotional communications. Ensure consistent messaging and branding across event materials. Leadership & Speaker Support Write briefing materials for speakers and institutional leadership. Coordinate speaker logistics and support leadership participation in events. Prepare event schedules and talking points to ensure seamless presentations. Event Administration & Project Coordination Manage project timelines and coordinate deliverables across event planning activities. Monitor progress of publications, marketing, vendor coordination, and program development to ensure deadlines are met. Collaborate with internal stakeholders to align event planning efforts and resolve logistical issues. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE Bachelor's degree and 5 years of relevant experience required Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES Outstanding written, verbal, and interpersonal skills preferred Strong leadership skills and ability to work independently preferred Ability to manage large projects; to gather, condense and synthesize information, and ability to provide accurate analysis and summaries preferred
Experience
with computer technologies, especially Microsoft Excel preferred A personal belief in mission, goals and objectives of private higher education preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.