Summary Job Description: The Medical Staff Office supports the credentialing, privileging, and ongoing compliance of the hospital’s medical staff. The department collaborates with providers, leadership, and regulatory bodies to ensure adherence to accreditation standards, bylaws, and policies supporting safe, high-quality patient care and effective medical staff governance. The Administrative Assistant is responsible for gathering current licensing, insurance and certificate information needed for Medical Staff and Allied Health Professional Staff to maintain credentials at Baptist Health Lexington. Responsible for maintenance of all medical staff/allied health files and data entry into systems that utilizes medical staff information. Responsible for generating badges for physicians and allied health. Assists with administrative and clerical functions of the Medical Staff Office. Provides administrative assistance to the Chief Medical Officer and Director of Department. Assigned special projects and specifically delegated activities. Administrative Assistant Full-time Job Description: Prepares annual medical staff calendar and call schedule. Maintains monthly medical staff calendars and emergency room service call rotations. Updates and maintains as necessary throughout the month. Handles all correspondence assigned according to written or verbal instructions. Provides work processing, proofing, copying, assembling, filing, and mailing as required. Archives all office documents data in easily accessible format. Answers all inquiries according to facility release of information policy. Responsible for department and medical staff financial deposits Sends medical staff invoice and tracks Medical Staff Dues. Adds all new appointments, reinstatements, after Board approval for PHYSICIAN/AHP into appropriate systems monthly. Assists with Daisy Awards by copying apps and blinding for the committee meetings Department of Pediatrics and Radiation Safety Committee Maintains CME submission paperwork and forwards to CME Coordinator for Children’s Services, Orthopedic and OB/GYN Grand Rounds Maintains Calendar/Scheduling for VP and organize meetings as necessary submits Conference Preapproval forms and completes Expense Report for reimbursement to the Finance Department/Administration as needed. Order supplies/materials and maintains inventory and purchase order/invoice reconciliation. Requirements: High School/GED Three years of related experience Benefits: Health, Vision, Dental, and Pet Insurance Life Insurance Short Term and Long-term Disability and Life Insurance Identity Theft Protection Tuition Reimbursement up to $6,000 annually Company paid Maternity and Paternity Leave 5 days of Paid Time Off available upon hire Bereavement Leave (includes pets) PTO Sell Back Program Compassionate Leave Sharing Program (PTO Donation) Employee Support Fund, for employees in need of emergency financial assistance Retirement with Company Match If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer. Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of 10 hospitals, employed and independent physicians, and more than 470 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates two joint venture hospitals: the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky with Deaconess Health System based in Evansville, Indiana, and the Baptist Health Rehabilitation Hospital, a 40-bed inpatient rehabilitation facility with Encompass Health, based in Birmingham, Alabama. Baptist Health employs more than 24,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has more than 1,820 employed providers offering care in 78 specialties, including approximately 862 physicians and 958 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing. NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call 800.648.6057. For TDD to voice, call 800.648.6056. Job Applicant Privacy Policy Statement - Job Applicant Privacy Policy