Job TitleOpen Records Specialist I Agency Texas A&M University Department University Risk And Compliance Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeTemporary/Casual Staff (Fixed Term) Job Description A Glimpse of the Job The Open Records Specialist I, under general direction, is responsible for assisting with daily open records operations and processing routine open records information requests. Texas Public Information Act governs the activity of this position. Essential
Duties
Records Operations Assists in coordinating the tracking, preparation and completion of regulatory filings and other compliance related documents Assists in ensuring that documents fulfill all requirements and meet regulatory deadlines Assists with monitoring compliance controls, including destruction records Assists more senior personnel with daily open records operations Enters routine information into appropriate databases and maintain records and logs Runs various standard reports and more complex reports at the request of leadership Manually logs new requests received from sources outside the typical database Prioritizes incoming requests and escalates requests to appropriate personnel Tracks requests turnaround and other statistics Processes routine and non-complex open records requests Communicates with external stakeholders and answers customer questions regarding open records requests Completes cost estimates for routine requests. Assist the Director for Open Records Works with the System Office of General Counsel (OGC) throughout the request process Compiles and prepares responses to requests for OGC review Reviews responses and notes exceptions to disclosure and note information that is protected under the Family Educational Rights and Privacy Act (FERPA) Redacts information as directed by the Office of the Attorney General prior to release What You Need to Know Salary: $25/hour Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Other: This is a temporary position that will end after 3-4 months. Required
Education
and
Experience
Bachelor’s degree or equivalent combination of education and experience No experience required Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others Other
Requirements
and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements This position allows alternate work location per TAMU guidelines All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.