Job Description Summary Support Administratif Multi-Départements - Service Amerique du Nord - Gestion de Projets - Gestion des personnels Chantier - Santé-Sécurité Mission principale Assurer un support organisationnel et documentaire efficace pour les départements de Gestion des personnels chantiers, Gestion des projets et EHS, afin de faciliter la coordination des activités, le suivi des projets et la conformité administrative. Cross-Departmental Administrative Support North America Division Project Management Site Personnel Management Health & Safety Main Mission Provide effective organizational and documentary support to the Site Personnel Management, Project Management and EHS departments in order to facilitate activity coordination, project monitoring and administrative compliance. Job Description Responsabilités principales Support administratif général Gérer les agendas, organiser les réunions et rédiger les comptes rendus. Organiser les visites professionnelles corporatives. Gérer les communications internes et externes pour l’équipe service. Assurer l’accueil administratif des nouveaux collaborateurs. Maintenir à jour les bases de données et les fichiers administratifs. Support Personnels Chantier: Traitement des heures travaillées pour la paie Mise à jour des niveaux de compétences dans Salesforce Soutien global au chantier (flotte des véhicules, outils) Support Gestion de Projets Classification des rapports chantier et suivi des approbations Création des clients dans SAP Archivage des certificats d’exemption de taxes Extraction at archivage hebdomadaire des rapports SAP Taches connexes liés aux outils informatique de gestion Support EHS (Santé-Sécurité) Assurer le suivi administratif des documents EHS. Suivi des documents requis pour les dossiers de qualifications clients sur des différents platformes (demandes d’assurance, insertion des politiques et procédures EHS, profile CNESST…) Profil recherché Formation en gestion administrative, management ou équivalent Expérience 2 à 5 ans d’expérience en support administratif Expérience dans un environnement technique, industriel ou projets fortement appréciée Compétences Compétences techniques Maîtrise des outils bureautiques (MS Office: Excel, Word, PowerPoint, Outlook) Bonne capacité de gestion documentaire Connaissance des environnements projets et techniques (atout) Notions EHS (Environnement Sante Sécurité) appréciées. Compétences comportementales Sens de l’organisation et gestion des priorités Rigueur, discrétion et fiabilité Capacité à travailler avec plusieurs départements Bon relationnel et esprit d’équipe Autonomie et proactivité Langues Français: courant Anglais : professionnel Conditions du poste Poste basé à: La Prairie. Temps de travail: Temps plein | Hybrid 3j/semaine Key
Responsibilities
General Administrative Support Manage calendars, organize meetings and write minutes. Organize corporate and professional visits. Manage internal and external communications for the service team. Handle the administrative onboarding of new employees. Keep databases and administrative files up to date. Site Personnel Support: Process hours worked for payroll Update skill levels in Salesforce Provide overall site support (vehicle fleet, tools) Project Management Support Classify site reports and track approvals Create customer profiles in SAP Archive tax exemption certificates Extract and archive SAP reports weekly Perform related tasks involving IT management tools EHS (Environment, Health and Safety) Support Manage the administrative tracking of EHS documents. Track the required documents for customer qualification files on different platforms (insurance requests, uploading of EHS policies and procedures, CNESST profile, etc.)
Qualifications
Education
Background in administrative management, business administration or equivalent
Experience
2-5 years of experience in administrative support
Experience
in the technical, industrial or project environment is highly preferred Skills Technical skills Proficiency in office software (MS Office: Excel, Word, PowerPoint, Outlook) Strong document management skills Familiarity with project and technical environments is a plus Working knowledge of EHS (Environment Health Safety) concepts is appreciated. Soft Skills Strong organizational and priority management skills Rigor, discretion and reliability Ability to work with multiple departments Good interpersonal skills and a team player Self-driven and proactive Languages French: fluent English: professional proficiency Position Details Position based in: La Prairie. Working hours: Full-time | Hybrid 3 days/week Additional Information Relocation Assistance Provided: No Addressing the climate crisis is an urgent global priority and we take our responsibility seriously. That is our singular mission at GE Vernova: continuing to electrify the world while simultaneously working to help decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. Together, we have The Energy to Change the World. www.gevernova.com