Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: Type of Position: Clerical Workstudy Position: No Job Type: Regular
Work Shift
Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas Community College at Morrilton The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via Email to: UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016. Applicants are required to submit a separate request for each position in which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at UACCMHRDept@uaccm.edu or by phone at (501) 208-5309 or (501) 977-2016. Department: Registrar Department's Website: Summary of Job
Duties
Administrative Specialist II for Registrar’s Office works under the supervision of the Registrar and is responsible for providing clerical support to supervisory and professional staff. CURRENT JOB DUTIES INCLUDE BUT ARE NOT LIMITED TO: • Works cooperatively with campus faculty, staff, and students to fulfill the Mission of the College. • Contributes to student success through delivery of quality customer service in all aspects of the student records. • Ensures security, confidentiality, and safety of student records, in compliance with the Family Educational Rights and Privacy Act (FERPA). • Responsible for front office duties: answering the main telephone line; greeting students, faculty, staff and visitors; processing transcript requests and student enrollment verification forms. • Reviews, maintains, scans, and indexes documents generated by the Registrar’s Office into electronic filing system. • Develop and perform quality checks on storage of student data to ensure accuracy and efficiency of scanned documents. (Update all FERPA forms that expire each July 31st and change to “Inactive”. • Processes student name change forms, update names in Docubase, and forward information to the appropriate offices. • Orders office supplies for the Registrar’s Office and maintains supply inventory. • Assists Assistant Registrar by creating graduation check files and running transcripts for the graduation checkout process. • Assists in assigning and removing student holds, as assigned by the Registrar. • Corrects and maintains a procedure’s manual for front office operations in the Registrar’s Office. • Works each Grad Fair, Grad Fest and Commencement Ceremony, and helps distribute graduation awards to students by mail or in person. • Helps with providing training and/or guidance for extra labor and work-study positions. • Upon acceptance, pulls new and readmitted student information from the admissions module to the registration module, adding an excepted date, notifying Academic Advising for student’s entry into Appointment Plus system, and coding their initial residency in preparation for enrollment. • Performs other duties as assigned. The successful candidate must have a commitment to working cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services. KNOWLEDGE, SKILLS, AND ABILITIES • Able to communicate effectively both orally and in writing to individuals and large groups. • Proficient in the use of computer software and applications, such as but not limited to, Microsoft Word, Excel, PowerPoint, Outlook, and Access. • Knowledge of office management principles, methods, and procedures. • Able to perform basic research, analyze information and prepare reports in a logical and informative manner. • Able to problem solve, organize and prioritize work, multi-task, and be flexible and accepting of change. • Able to work independently and cooperatively with a team to achieve the mission/goal. • Able to work effectively and cooperatively with people of various cultural backgrounds. All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM and have the ability to deliver quality customer services.
Qualifications
MINIMUM QUALIFICATIONS: The formal education equivalent of a high school diploma PREFERRED QUALIFICATIONS: Two years of specialized training in general office work, including one year of records management, student registration or related area. Some or all of these minimum requirements may be substituted with other job-related experience and/or education upon approval of the Chancellor. This position is subject to a pre-employment background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Additional Information: Salary Information: $27,000 to $30,000 Commensurate with education and experience. Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants: Please submit all required application documents to be considered for the position. Recruitment Contact Information: Brandi Tripp, Registrar All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening
Requirements
Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of
Education
Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Hearing, Sitting, Talking Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Standing, Walking Occasional Physical Activity: Feeling, Lifting, Reaching, Repetitive Motion
Benefits
Eligible: Yes The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of 18 unique campuses, divisions and administrative units that share the singular goal of serving Arkansas residents and others by developing and sharing knowledge to impact an ever-changing world. The UA System provides access to academic and professional education, and develops intellectual growth and cultural awareness in its students, staff and faculty. The system further promotes an atmosphere of excellence that honors the heritage and diversity of our state and nation. It provides students, researchers and professionals with tools to promote responsible stewardship of human, natural and financial resources in Arkansas and around the globe, and with workforce-relevant knowledge to enhance economic development efforts that improve the overall quality of life and societal well-being. Universities University of Arkansas, Fayetteville University of Arkansas at Little Rock University of Arkansas for Medical Sciences University of Arkansas at Monticello University of Arkansas at Pine Bluff University of Arkansas at Fort Smith The University of Arkansas System eVersity Two-Year Colleges Phillips Community College of the University of Arkansas University of Arkansas Community College at Hope-Texarkana University of Arkansas Community College at Batesville Cossatot Community College at the University of Arkansas University of Arkansas Community College at Morrilton University of Arkansas Community College at Rich Mountain University of Arkansas Pulaski Technical College Other Units University of Arkansas System Division of Agriculture Arkansas Archaeological Survey Criminal Justice Institute Arkansas School for Math, Sciences, and the Arts University of Arkansas Clinton School of Public Service Arkansas Research and
Education
Optical Network (ARE-ON)