About the Opportunity Job Description: The Senior Grants & Operations Manager will support financial programmatic activities using appropriate IT, financial, communications and reporting tools. Reporting to the PI, the Senior Grants & Operations Manager will work closely with the PI, the Program Manager, and rest of the team to manage finance and communication, support reporting as per required by sponsor, ensure sub award recipients are invoicing appropriately, on schedule, and per task requirements. The Senior Grants and Operations Manager will ensure financials and documentation are organized per sponsor’s requirements, they will work with the Program Manager on budget forecasting and preparation, monthly, quarterly, and annual report writing, compilation, and presentation to sponsor. The Senior Grants and Operations Manager will ensure all sub awardees and NU team members are aware of any changes and updates to budgeting per forecasting and program modifications. The Senior Grants and Operations Manager will work closely with the Program Manager or foster collaboration between Northeastern University and the sub-award recipients and other Thrust Area Participants to ensure financials support the execution of the project plans as well as ensuring that all grantor financial contractual and regulatory requirements are met. Key Responsibilities & Accountabilities: Identify all key responsibilities (maximum of 5) required of the job in 3-4 sentences and indicate the typical amount of time required for each responsibility. Total percentage of time must equal 100%. 1) Financial management (post-award administration). -Work with NU Research Finance to ensure accounts are set up and budgets are mapping to what was proposed. -Track grant processing at Northeastern -Ensure sub-award recipients are receiving and updating contracts -Work with sponsor for any required information and reporting -Timely and correct completion of financial updates to support NU and sponsor requirements. o Assurance of financial compliance with NU and sponsor -Coordination and organization of all invoices and financial receipts, invoices, and any other management of finances 2) Programmatic Management: -Ensure sub award recipients have all contracts signed, financial reporting and receipt established, and comply with NU -Constant summary communications to PI and Program Manager -Manage regular communication activities across the team: -Financial updates and presentations for monthly sponsor meetings -When necessary financial updates between sub-award recipients, PI, and Program Manager -Annual Program Report and Budget for follow-on year -Other financial support documentation as required by sponsor 3) Administrative Support: -Assist the PI and Program Manager in administrative financial tasks -Financial Report updates -Assurance of payments -Oversight of any new hires -Ensure consultants are invoicing against required tasks -Assist sub-mark recipients in financial administrative tasks -Assist with financial contractual issues -Ensure compliance with reporting and invoicing -Update any modifications to financial plans for sub awardees as needed -Provide updates on monthly basis of actual spending against proposed spending -Alert PI and Program Manager with any major financial discrepancies. This position is 100% externally funded and will be reappointed on an annual basis based on the continued availability of funding. Qualifications: Knowledge and skills required for this position are typically acquired through the completion of a master’s degree with three to five years related experience Candidates with experience managing finances for large federal grants/contracts (~$3M to $20M) and/or software project management skills and experience with financial reporting, communication, and organization of multiple award recipients is a plus. Understanding university financial practices, reporting, writing, experience with new project startups, and presenting financial updates to sponsor and PI. Position Type Research Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 109S Expected Hiring Range: $67,855.00 - $95,845.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change. Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.