[What the role is] The Administrative Executive supports the Arts & Culture Division's operations by managing financial processes, procurement, and administrative functions to ensure smooth day-to-day operations. The role provides essential logistics and coordination support for major PA events such as the Chingay Parade, enabling the Division to deliver high-quality arts and cultural programmes that build and bridge communities. Through meticulous record-keeping, stakeholder coordination, and operational support, the role contributes to PA's mission of sparking and nurturing community participation for a caring and united Singapore. [What you will be working on] Manage procurement and financial processes, including raising purchase orders, calling quotations and tenders, and processing invoices, to ensure timely and compliant financial operations for the Division. Maintain and update records in PA data management systems (e.g. OnePA, Volunteer Management System, GevMe) to ensure accurate and accessible information for operational and reporting purposes. Support e-filing operations and manage division documents and correspondence to ensure proper records management and ease of retrieval. Provide secretarial and administrative support, including booking and setting up meeting rooms and managing office supplies and equipment, to facilitate smooth divisional operations. Manage the public hotline for major events such as the Chingay Parade to ensure timely and professional handling of public enquiries. Act as Production Manager for Chingay performing groups by sourcing and recruiting groups for participation and overseeing all aspects of their involvement in the parade — including costumes, props, choreography, rehearsals, administrative support, and budget management — to ensure each group's performance meets the quality and artistic standards of the Chingay Parade. Provide logistics and administrative support during Chingay Parade rehearsals, event days, and other shows and events outside office hours to ensure successful event execution. [What we are looking for] Must-haves: At least 1 year of experience in clerical or general administration work Proficient in Microsoft Office applications (Word, Excel, PowerPoint) Meticulous with strong attention to detail, and able to manage multiple tasks under tight timelines Good written and spoken communication and interpersonal skills Resourceful, proactive, and self-motivated Willing to work irregular hours and on weekends when required Nice-to-haves: At least 3 years of experience in clerical or general administration work, with exposure to financial processes such as procurement and invoicing Familiarity with government procurement systems (e.g. GeBIZ, Workday) http://jobs.careers.gov.sg The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters! Need help? Please click here for assistance. Our team will contact you shortly!