About the Opportunity JOB SUMMARY The Executive Assistant is project- and systems-focused, providing project management services and executive-level support to one or more senior leaders in the Office of the Provost. This role requires critical thinking, sound judgment, attention to detail, and the ability to handle sensitive and confidential information with discretion. The Executive Assistant gathers, assembles, and analyzes information from a wide variety of sources; compiles reports; schedules and coordinates meetings across multiple teams; and prepares agendas and related materials. This position supports the Deputy Provost, the Vice Provost and University Registrar, and the Vice Provost for Research Administration in the Office of the Provost. This is a full-time, in-person position based five days per week on campus. Responsibilities: 1) Project Management — 50% The Executive Assistant leads project management work for the Office of the Provost, applying critical thinking and problem-solving skills to special projects and assignments, including triaging challenges and escalating barriers as needed. This role compiles data, identifies specific tasks, tracks and reports progress against project plans, supports strategic planning and goal setting, and advises leadership on potential efficiencies and complementary initiatives. The Executive Assistant prepares draft communications, proofreads documents, and coordinates the production of reports for a variety of audiences. This role also identifies opportunities to streamline office processes and implements improvements in collaboration with leadership. 2) Executive-Level Support — 30% The Executive Assistant manages the many demands on the executives’ time, prioritizing requests and resolving scheduling conflicts with diplomacy and discretion. This role anticipates needs by providing necessary background and research materials in advance, ensuring executives are well-prepared for all meetings, events, and speaking engagements. The Executive Assistant prepares briefing materials, agendas, and talking points; captures notes and action items; and tracks follow-through on commitments. This role arranges complex domestic and international travel, prepares itineraries, and submits expense reports in a timely manner. The Executive Assistant drafts correspondence for a wide array of audiences, develops presentations and reports for both executive and division-wide use, coordinates events and staff retreats, and serves as a trusted liaison between the executives and internal and external stakeholders. This role also maintains directories and contact lists. 3) Office Operations Management — 20% The Executive Assistant manages day-to-day department operations, serves as the primary point of contact for administrative task requests, and delegates to team members as appropriate. This role maintains organized systems for document management, filing, and records retention in accordance with university policy. The Executive Assistant supports financial management by preparing transactions for executive approval, including reimbursements and purchase card reconciliations, and submits requisitions and invoice documentation as directed. Qualifications: Candidates must demonstrate highly effective skills in project management; written, verbal, and interpersonal communication; attention to detail; high-level data analysis; and critical thinking. The successful candidate must demonstrate the ability to influence others, manage competing priorities, and create effective office systems. This role requires strong multitasking and coordination skills across multiple groups. Proficiency in Microsoft Office Suite is required, including web research, presentation and spreadsheet development, and database management. Additional attributes include professional discretion, sound judgment, and calmness under pressure. The knowledge and skills required for this position are normally acquired through the completion of a bachelor’s degree plus at least three to five years of relevant experience. Northeastern University is unable to sponsor work authorization for this role, now or in the future. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $60,315.00 - $85,192.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change. Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.