Job Description: The Gift Accounting Coordinator serves as an integral member of the gift processing team, supporting the accurate recording and administration of charitable contributions to the university. The Coordinator responds to constituent inquiries regarding gifts and pledges, assists with matching gift programs, and maintains related documentation and records. This position also manages matching gift-related communication with donors, companies, and third-party providers to secure all eligible matching gifts while helping ensure the accuracy and integrity of gift records. This position reports to the Manager of Advancement Data and Gift Processing within Advancement Services. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions

Interfaces with donors and development staff to respond to questions and requests for more information, including pledge status reports and assistance with matching gifts. Actively participates as a member of the gift processing team, trained in all aspects of gift entry, reporting, and reminders. Maintains up-to-date accounts with matching gift companies and third-party providers. Processes matching gift forms and tracks matching gift progress in Slate. Provides backup support for constituent record maintenance and acknowledgement production when needed Other related duties and responsibilities as assigned. Work Schedule: 8:30 am - 4:30 pm. This position works 35 hours per week with occasional nights and weekends. Minimum

Qualifications

High school diploma or GED required with a minimum of 3 years’ experience in an administrative or accounting function or a combination of education and experience from which a similar background would be obtained. Exceptional attention to detail and strong organizational skills.

Experience

working with a comprehensive database and some knowledge of gift and pledge transactions. Must be a proficient user of Microsoft Outlook, Word and Excel; experience with Slate, or another relational database is a plus. Must be sensitive to confidential personal, giving and asset information, and must be able to work in an office setting and follow organizational protocol. The ideal candidate will have familiarity with higher education and the critical role information and data play in alumni and development affairs. Collegiality, a positive outlook, and a desire to set an example with a strong work ethic are essential. Strong written communication skills. Ability to be self-directed and proactively suggest process improvement. Application Instructions Review of applications will begin immediately and continue until the position is filled. Required materials include: Cover letter Resume Names and contact information for three professional references Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities Position Type: Non-Exempt, Full Time, Benefit Eligible Compensation: The expected pay rate for this position is between $23.67 - $27.46 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations. Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission. Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests. The University provides a comprehensive benefits package aimed at supporting the work-life balance, health and wellbeing, financial security, and professional development of employees. Explore jobs.wlu.edu to learn more about W&L, our vibrant community, and the exceptional employee benefits. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Request an Accommodation