The Art Museum Operations Assistant supports daily operations, museum programming, external reservation-related coordination, and supports exhibition preparation at the Art Museum. Reporting to the Visitor Services and Operations Manager (VSOM), this position schedules museum front line staff, assists with onsite operations and programming, and ensures policy compliance. This outward-facing role involves close engagement with visitors, event organizers, and museum staff, requiring strong customer service skills, professionalism, organization, and communication in a collaborative and creative environment. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions

Assists in the coordination of frontline work schedules, ensuring proper coverage for shifts through effective communication with team members. Assists with onsite operations, including the opening and closing of Art Museum sites and coverage on Saturdays. Provides on-site support during public hours at Art Museum locations when full-time staff are not available, serving as the primary point of contact for visitor and operational needs. Ensures museum policies and procedures are upheld during external reservations and serves as an on-the-ground contact for the organizing group should any questions or issues arise during the event. May assist the Collections team with exhibition preparation needs. Supports museum projects and assists with campus-wide initiatives and annual events that promote the museum. Responsible for tracking attendance of external reservations held at the Reeves Museum of Ceramics and Waston Galleries. Assists with the physical setup and breakdown of external reservations at the Reeves Museum of Ceramics and Watson Galleries. Assists with the collection and analysis of visitor feedback. Other duties as assigned. Work Schedule: Wednesday - Friday, 1:30 p.m. - 5:00 p.m.; Saturdays, 10:00 a.m. - 5:00 p.m. Pay Rate: The hourly pay for this position is $19.50. Minimum

Qualifications

A high school diploma or equivalent is required (Associate’s Degree preferred)

Experience

working in hospitality, public schools, museums, galleries, or academic institutions is preferred.

Experience

with exhibition preparation preferred. Must be able to work on weekends and some evenings. Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills. Must be a self-starter and have the ability to work independently and in a professional, discrete, and courteous manner with staff and clients. Should be able to manage multiple projects, priorities, and deadlines. Must be able to work in a fast-paced environment and remain calm and effective during high-stress situations. Must be able to respond to security or emergency situations calmly and with good judgment. Application Instructions: Review of applications will begin immediately and continue until position is filled. Required materials include: • Cover letter • Resume • Names and contact information for three professional references Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities Position Type: Non-Exempt, Part Time, Non-Benefit Eligible Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission. Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests. The University provides a comprehensive benefits package aimed at supporting the work-life balance, health and wellbeing, financial security, and professional development of employees. Explore jobs.wlu.edu to learn more about W&L, our vibrant community, and the exceptional employee benefits. Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Request an Accommodation